Important information about Curriculum Information Management and the incoming system, CourseLoop.
As shared in The Week @ UCL last month , the university is working to improve how we manage our curriculum information and a new Curriculum Information Management (CIM) system, CourseLoop, will launch in December this year.
The CIM Services team within Student Registry Services will manage CourseLoop once it is live and will help Faculty and Department colleagues with curriculum-related processes in the system such as Stage 0 (Initiation), Education Design, Approval, Marketing (Prospectus Copy Call), Records Management, Review, Amendments and Retiral.
CIM and PEP
CIM improvements and the rollout of CourseLoop are linked to the Programme Excellence Project (PEP) , a Vice-Provost (Education & Student Experience) initiative to review what we teach across the university and embed excellence in all’our taught courses. The data resulting from the current PEP2B Curriculum Review exercise , which is being completed on a temporary platform, will lay the foundation of CourseLoop via a new data model.
The deadline for colleagues to submit their PEP2B Curriculum Reviews to PARC is Friday 1 August. Any submissions after this date may not be migrated to CourseLoop in time for students to enrol on those courses in September 2027 as planned.
CourseLoop testing and training
Initial configuration testing of the marketing module in CourseLoop runs from Monday 21 July to Friday 8 August. There will then be a period for the software supplier to fix issues flagged during testing, before allowing us to then re-test those areas of the module. To support colleagues with testing, there will be a system familiarisation session held at the start of this period which will provide the necessary skills and knowledge to complete testing effectively.
The core curriculum modules within CourseLoop have already been through configuration testing and will be tested again during end-to-end testing along with the marketing module in mid-October.
Change Champion training will take place in September to equip key users from Faculties and Departments with knowledge of how to carry out curriculum processes in CourseLoop. The same stakeholders will then be involved in the end-to-end testing mentioned above.
CIM Roadshows
The CIM Summer Roadshows with Faculties, Central Services teams and Marketing colleagues concluded on Friday 18 July. There will be another Roadshow in the Autumn, as we get near to go live, to deliver final implementation updates and begin training the wider population of CourseLoop users.
The CIM Network on Teams, where we post regular updates about CourseLoop implementation. Our aim is that the Network will operate like a Community of Practice once CourseLoop launches and colleagues will be able to share best practice on using the system. If you would like to join, please click the following link: General
Similarly, we circulate a monthly CIM Bulletin with detailed updates on progress in the last month, activity planned for the upcoming month, and any challenges we are facing. If you are not on the mailing but would like to be, please send your request to curriculummanagementproduct@ucl.ac.uk.
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